Careers

Community Portfolio Manager (Property Portfolio) 

The Community Portfolio Manager is responsible for all aspects of HOA and building/facility management of a portfolio of community associations.

Duties include, but not limited to the following:

• Attend Board of Directors Meeting - prepare and distribute board packets including management reports and meeting agendas, prepare minutes and action items, coordinate the free flow of information to the Board, work with all committees of the Board
• Enforcement of Governing Rules & Documents 
• Collect and organize all documentation related to Association operations including records/books, documents, correspondence 
• Budget and Finance Duties - overseeing expenditures, process monthly payment of bills, budget management, reserve investments
• Vendor Management - coordinate bidding process, present the Board with the results, oversee vendor contracts, and ensure completion of approved scope of work
• Maintenance - general supervision of the maintenance of all common areas, keeping records of maintenance, ensure prompt compliance with any and all orders or requirements of all federal, state, county or municipal authorities or agencies having jurisdiction with respect to the Association 
• Perform duties and exercise other powers as may be delegated by action of the Board of Directors according to legal codes 
• Work involves regular contact with homeowners and board members
• Conduct regular property walk-throughs to evaluate community needs and resident compliance with CC&Rs and Rules and Regulations
• Positions will require some evening, weekend work/on-call schedules
• Participate with the on-call rotation schedule as assigned.  Will be required to be accessible, available, and able to report for duty if called

Qualifications

• A two or four-year degree from an accredited college or university; community management experience preferred
• Knowledge of Homeowner Association CC&Rs, bylaws and contracts and the ability to read understand and implement said guidelines.
• 2+ years HOA Portfolio Management experience
• Must have or be working toward a certification in Community Management (CMCA, AMS)
• Have or working toward obtaining a Real Estate License is a plus
• Must have the ability to maintain a professional demeanor in office, on-site, and over the phone
• Proficient in PC operations and Microsoft Office Suite
• Familiarity with Cinc, Yardi, or AppFolio management software preferred
• Communicate effectively with others in English both orally and in writing
o Bilingual in Spanish a plus
• Valid CA Driver’s License and proof of valid auto insurance

Position open until filled.  For consideration of employment please submit a cover letter and resume to Braden Hensley (braden@helmmanagement.com) with Job ID: CPMW190418 in the subject line